Sharing research data to comply with a journal policy: Experience of a first-time depositor
Keywords:Research Data Availability, Research Data Deposit Methods, Data Sharing, Journal Policies
Background Journals in health sciences increasingly require or recommend that authors deposit the data from their research in open repositories. The rationale for publicly available data is well understood, but many researchers lack the time, knowledge, and skills to do it well, if at all. There are few descriptions of the pragmatic process a researcher author undertakes to complete the open data deposit in the literature.
When my manuscript for a mixed methods study was accepted by a journal that required shared data as condition of publication, I proceeded to comply despite uncertainty with the process.
Purpose The purpose of this work is to describe the experience of an information science researcher and first-time data depositor to complete an open data deposit. The narrative illustrates the questions encountered and choices made in the process.
Process Methods To begin the data deposit process, I found guidance from the accepting journal’s policy and rationale for its shared data requirement. A checklist of pragmatic steps from an open repository provided a framework used to outline and organize the process. Process steps included organizing data files, preparing documentation, determining rights and licensing, and determining sharing and permissions. Choices and decisions included which data versions to share, how much data to share, repository choice, and file naming. Processes and decisions varied between the quantitative and qualitative data prepared.
Results Two datasets and documentation for each were deposited in the Figshare open repository, thus meeting the journal policy requirements to deposit sufficient data and documentation to replicate the results reported in the journal article, and also meeting the deadline to include a Data Availability Statement with the published article.
Conclusion This experience illustrated some practical data sharing issues faced by a librarian author seeking to comply with a journal data sharing policy requirement for publication of an accepted manuscript. Both novice data depositors and data librarians may find this individual experience useful for their own work and the advice they give to others.
Journal of the Medical Library Association Data Sharing Policy: Journal of the Medical Library Association; 2019 [May 20 2020]. Available from: http://jmla.mlanet.org/ojs/jmla/about/editorialPolicies#custom-0.
Akers KG, Read KB, Amos L, Federer LM, Logan A, Plutchak TS. Announcing the Journal of the Medical Library Association's data sharing policy. J Med Libr Assoc. 2019 Oct;107(4):468-71. DOI: http://dx.doi.org/ 10.5195/jmla.2019.801
Austin CC, Bloom T, Dallmeier-Tiessen S, Khodiyar VK, Murphy F, Nurnberger A, et al. Key components of data publishing: using current best practices to develop a reference model for data publishing. International Journal on Digital Libraries. 2017 2017/06/01;18(2):77-92. DOI: http://dx.doi.org/ 10.1007/s00799-016-0178-2
Corti L, Van den Eynden V. Learning to manage and share data: jump-starting the research methods curriculum. International Journal of Social Research Methodology. 2015 2015/09/03;18(5):545-59. DOI: http://dx.doi.org/ 10.1080/13645579.2015.1062627
Kim Y, Stanton JM. Institutional and individual factors affecting scientists' data-sharing behaviors: A multilevel analysis. Journal of the Association for Information Science and Technology. 2016; 67:776–99. DOI: http://dx.doi.org/ http://dx.doi.org/10.1002/asi.23424
Tenopir C, Rice NM, Allard S, Baird L, Borycz J, Christian L, et al. Data sharing, management, use, and reuse: Practices and perceptions of scientists worldwide. PLoS One. 2020;15(3):e0229003. DOI: http://dx.doi.org/ 10.1371/journal.pone.0229003
Federer LM, Lu YL, Joubert DJ, Welsh J, Brandys B. Biomedical Data Sharing and Reuse: Attitudes and Practices of Clinical and Scientific Research Staff. PLoS One. 2015;10(6):e0129506. DOI: http://dx.doi.org/ 10.1371/journal.pone.0129506
Stuart D, Baynes G, Hrynaszkiewicz I, Allin K, Penny D, Lucraft M, et al. Practical challenges for researchers in data sharing. Springer Nat DOI: https://doi org/106084/m9 figsh are. 2018;59750(11):v1
Tannenbaum S, Ross JS, Krumholz HM, Desai NR, Ritchie JD, Lehman R, et al. Early experiences with journal data sharing policies: a survey of published clinical trial investigators. Ann Intern Med. 2018 Oct 16;169(8):586-8. DOI: http://dx.doi.org/ 10.7326/m18-0723
Perrier L, Blondal E, MacDonald H. The views, perspectives, and experiences of academic researchers with data sharing and reuse: A meta-synthesis. PLoS One. 2020;15(2):e0229182. DOI: http://dx.doi.org/ 10.1371/journal.pone.0229182
Burke MD, Savard LB, Rubin AS, Littenberg B. Barriers and facilitators to use of a clinical evidence technology in the management of skin problems in primary care: insights from mixed methods. J Med Libr Assoc. 2020 Jul 1;108(3):428-39. DOI: http://dx.doi.org/
Digital research materials repository: preparing data for deposit [Internet].Washington University St. Louis. The Libraries. [cited 20 Aug 2020]. Available from: https://libguides.wustl.edu/drmr/dataprep.
Raboin R, Plutchak T, Palmer L, Goldman J. Best practices for data sharing and deposit for librarians. Journal of eScience Librarianship Presentations [Internet]. 2019; 2020 (May 2020). Available from: https://escholarship.umassmed.edu/jeslib_presentations/1
Guide to Social Science Data Preparation and Archiving. Phase 5 preparing data for sharing [Internet]. ICPSR: Inter-university Consortium for Political and Social Research [cited 2020_8_20]. Available from: https://www.icpsr.umich.edu/files/deposit/dataprep.pdf.
Harris PA, Taylor R, Thielke R, Payne J, Gonzalez N, Conde JG. Research electronic data capture (REDCap)--a metadata-driven methodology and workflow process for providing translational research informatics support. J Biomed Inform. 2009 Apr;42(2):377-81. DOI: http://dx.doi.org/10.1016/j.jbi.2008.08.010
StataCorp: Stata Statistical Software: Release 14 College Station, TX: StataCorp LP; 2015.
Data Availability [Policy]: PLoS Journals; 2019 [updated December 5, 2019; cited 2020 2020_3_27]. Available from: https://journals.plos.org/plosone/s/data-availability.
NVivo Qualitative Data Analysis Software Version 12 ed: QSR International Pty Ltd.; 2018.
Burke M, Littenberg B. Effect of a clinical evidence technology on patient skin disease outcomes in primary care: a cluster-randomized controlled trial. J Med Libr Assoc. 2019 Apr;107(2):151-62. DOI: http://dx.doi.org/ 10.5195/jmla.2019.581
Tsai AC, Kohrt BA, Matthews LT, Betancourt TS, Lee JK, Papachristos AV, et al. Promises and pitfalls of data sharing in qualitative research. Soc Sci Med. 2016 Nov;169:191-8. DOI: http://dx.doi.org/ 10.1016/j.socscimed.2016.08.004
Harvard Biomedical Data Management: Best practices & support services for research data lifecycles: Harvard University; [updated 2018_07_06, 2020_09_09]. Available from: https://datamanagement.hms.harvard.edu/repositories.
Figshare [Internet]. London: Figshare; 2013 [cited September 15, 2020]. Available from: https://figshare.com/
Burke M, Littenberg B. Use of a clinical evidence technology for skin disease in primary care: clinician survey data [Dataset]. figshare 2020.
Burke M, Savard L, Rubin A, Littenberg B. Use of a clinical evidence technology for skin disease in primary care: clinician interviews [Dataset]. figshare; 2020.
Ragon B. Alignment of library services with the research lifecycle. J Med Libr Assoc. 2019 Jul;107(3):384-93. DOI: http://dx.doi.org/ 10.5195/jmla.2019.595
Federer L. Defining data librarianship: a survey of competencies, skills, and training. 2018. 2018 2018-07-02;106(3):10. DOI: http://dx.doi.org/ 10.5195/jmla.2018.306
- 02/25/2021 (2)
- 02/25/2021 (1)
How to Cite
Copyright (c) 2020 Marianne Burke
This work is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.
All works in Hypothesis are licensed under a Creative Commons Attribution 4.0 International license. Authors own copyright of their articles appearing in Hypothesis. Readers may copy articles without permission of the copyright owner(s), as long as the author(s) and the Medical Library Association are acknowledged in the copy, and the copy is used for educational, not-for-profit purposes. For any other use of articles, please contact the copyright owner(s).